Automate the admin.
Run your business.

Invoices, quotes, bookings, follow-ups: your team does it all by hand, every single day. We build automation systems that handle the repetitive admin for you, so the work gets done instantly.

Automate Your Business
Make Zapier n8n
Business Automation workflow illustration
A typical day in your business

Does this sound familiar?

Business owner overwhelmed with admin tasks
How many follow-ups slipped through the cracks lately?

Payment reminders, booking confirmations and quote follow-ups only happen when someone remembers. The busier you get, the more of them quietly stop.

Do you actually know where every lead stands?

Leads sit in WhatsApp, quotes in email and jobs in a spreadsheet. Ask if anyone followed up, and nobody actually knows.

When did scheduling become such a daily headache?

Double-booked visits, missed appointments and endless back-and-forth to find a time. Scheduling eats your whole day and somehow still goes wrong.

Can you see what's actually making you money?

You can't see which leads convert, which jobs are profitable or where the hours go, so every decision is a gut call.

How many hard-won leads quietly vanished this month?

You spend real money driving enquiries, but forms go nowhere and nobody follows up. The leads you paid for quietly vanish.

Why is getting reviews still such a manual chore?

Even your happiest clients forget to leave a review, and chasing them takes time you don't have. Five-star jobs go unrecorded.

AUTOMATION SERVICES

Feeling overwhelmed by admin?
We solve this with automation
Funnel Building

Custom landing pages, opt-in forms and full sales funnels designed to convert visitors.

Automation Workflows

Follow-up sequences, appointment reminders and lead nurturing that run without your team.

Pipeline Setup

CRM configuration with custom stages, tags and opportunity tracking built to fit you.

Calendar Integration

Booking systems with automated confirmations, reminders and zero double-booked slots.

Reputation Management

Review requests, response automation and reputation monitoring handled in the background.

Reporting & Analytics

Custom dashboards and live performance tracking across every part of your business.

PROBLEMS WE SOLVE

A business is its collection of processes
We automate your basic admin processes
BEFORE BUILTBYBOTS

All grind, no growth

  • Every step needs someone to remember, type, send and check. When it gets busy, things slip and leads go cold.
  • Leads in WhatsApp, quotes in email, jobs in a spreadsheet. Nothing's connected, so nobody knows what's been done.
  • You post for a week, get busy, then go quiet for a month. It's not creativity that's missing; it's time.
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AFTER BUILTBYBOTS

Less grind, more growth

  • We wire your process so each step triggers the next automatically. Same workflow, running without anyone pushing it.
  • One connected CRM holds every lead, deal, follow-up and invoice. Nothing falls through the cracks.
  • Posts get scheduled and published automatically. Your feed stays active whether you remember or not.
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How it works

Step 01

First, we find your bottlenecks

We review your current workflows, find the bottlenecks, and map out exactly where automation will save you the most hours.

Step 02

Then we wire the systems

We build the custom automations in Make.com, connecting your existing tools so data flows seamlessly without any human input.

Step 03

Test & refine the automations

We run your new automated workflows through rigorous testing to ensure zero dropped balls and perfect execution every single time.

Step 04

Deployment and video handover

We push the automations live, hand over the documentation, and train your team on the new systems so you start saving time immediately.

Pricing plans

Single Task Automation

Pick the one job eating your week, like leads going cold, follow-ups slipping, double-bookings, and we make it run itself. Built, connected and live by next week, while you just keep running your business.

R5,000 ONCE OFF
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  • One Job, Handled: We take a single task off your plate completely and make it run itself, start to finish, not a half-built experiment.
  • Works With What You've Got: We build it onto the tools you already use, such as WhatsApp, email, your calendar. No new software to learn. If we ever suggest something new, you'll know exactly why.
  • You'll Know How It Works: A short walkthrough video and a plain-English guide, so it's never a black box you're scared to touch.
  • 10 Days to Get It Right: Ten days of tweaks after go-live at no extra charge, until it does exactly what you need.
Most Popular
The Marketing Stack

Your lead-to-customer machine, wired together and running: every enquiry caught, qualified and followed up, without you chasing. A proven system live in weeks, not a build that drags on for months.

R20,000 ONCE OFF
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  • One Place for Every Lead and Job: Every enquiry, customer and deal in one organised system you actually trust, set up properly on the platform that fits you.
  • Your Busywork, Running Itself: The jobs that eat your day, such as chasing leads, sending quotes, following up, are handled automatically, end to end.
  • Leads Sorted Before You See Them: AI answers, qualifies and filters incoming leads, so the hot ones reach you ready to close and the time-wasters don't reach you at all.
  • Everything Talks to Everything: Your tools stop living in separate boxes and start passing information between each other, so nothing falls through the cracks.
  • We're On Call for 30 Days: A direct line to us for the first month after launch. When something needs a tweak, you reach a person, fast.
Monthly Automation Plan

Automation and AI move fast, and most owners can't keep up. That's why we keep you on retainer: your system stays running, and every month you get upgrades that make your business even more productive.

R5,000 MONTHLY
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  • When It Breaks, We Fix It, Not You: We watch your automations and fix problems before they cost you a lead. You never debug anything at 2am.
  • It Grows With You: New automations added every month as your business changes, so the system never falls behind where you're going.
  • No Surprise Running Costs: We keep the system running lean and watch your usage, so you never get hit with a bill you didn't expect.
  • A Plan, Every Month: A regular sit-down to find your next bottleneck and decide what we automate next, so you're always moving forward.
  • A Person, Same Day: Direct access to our team whenever you need us, with a same-day response. No tickets, no queues.

Our FAQs

Your questions answered.

A single workflow typically goes live within 3–5 days. Custom builds with multiple workflows and CRM setup take 1–3 weeks depending on complexity. You'll get a clear timeline before we start.

We work with your current stack wherever possible: CRM, WhatsApp, email, calendar, spreadsheets. If we recommend something new, we'll explain exactly why before adding it.

Not at all. Every handover includes a plain-English screencast, a written SOP and a live walkthrough. Most clients manage everything from their phone.

Yes. Automation platforms like Make.com charge based on usage, meaning every workflow that runs, every API call, every AI response uses operations or tokens. These platform costs sit with you, not us. We set up your accounts, help you choose the right plans and monitor your usage monthly so there are no surprises. Most clients land between R999 and R2,500 per month depending on how much their system handles.

Every build includes a 10-day refinement window for tweaks and fixes at no extra cost. After that, retainer clients get ongoing monitoring and same-day support. Once-off clients can reach out for ad-hoc fixes at our standard hourly rate.

We primarily build on Make.com, a powerful, cost-effective platform that connects to over 1,500 tools. We also work with Zapier, n8n and custom API integrations depending on your needs and budget.

Often more so. Small teams feel wasted time the hardest. Automation lets you do more without hiring more. Leads get answered, follow-ups go out, bookings get confirmed. All without adding headcount.

Every automation we build connects to the layers around it. Your website captures leads, your automation processes them, your chatbot handles conversations, and your AI employee runs the complex stuff. You start wherever the biggest bottleneck is and add layers as you grow. One connected system, not separate tools.